AGM 2015

Minutes of Meeting of Dundee Chess Club AGM held on Tuesday 31st March 2015 in St Peters Free Church Hall, Dundee at 7.45 pm.

Present: Mrs J. Chalmers, J Anderson, G Robertson, P Walsh, D Findlay, A Borwell, A Woodcock, G Weir, E Spencer, R Noble, J Robertson

Apologies: F Stevenson, A Dawson

Approval of Minutes: Approved by G Robertson. Seconded by A Borwell

Matters Arising: None

President’s Remarks: J Anderson said that it had been a really good year for the Club. The premises were fantastic and we needed to stay if possible. The A team won Division 1, undefeated and David Findlay won the J.R. Chalmers trophy. Dundee City had performed well in the SNCL with the A team just being pipped at the post. The B team were relegated but the Juniors did well. Dundee Chess Club’s new addition, the C team did very well and were currently sitting 2nd in Division 2.

Treasurer’s Report: G Weir produced accounts which were circulated among members. He then proceeded to give a breakdown of income and expenditure for the last year. He said that the premises were great but were they appropriate for the size of the Club and how would the Club be able to afford to finance it. He said that this strain on the finances could not be sustained without increasing the fees and/or fund raising. Last year we had spoken about travel opportunities, students, west end location, and new members. We had spent £600 on the premises and had gained 2 new members. He said that there were projected funds of £400 by the end of July. Come October there would be £300 to the church for 6 months plus entry fees to TAFCA, SNCL etc. The income doesn’t come in in one go. Some people pay by Standing Order. If the members got behind the Club it may be possible to raise the funds needed. We could increase the membership, raise funds or move to smaller premises. He recommended that the fees be £80 for adults and £50 for juniors. If paid by Standing Order it doesn’t seem to be so much to pay out. Alan Borwell said that he had audited the accounts and thanked Gary for his efforts. Alan said that he had been looking at the figures and felt that a reasonable fee would be adults £30 with concessions £10. There could be a nightly fee of £2 for coaching. He had assumed that some members would pay more than £30. If everyone paid £5 per month that would help. Discussion followed and R Noble said that Castlehill’s fee was cheaper, members might go elsewhere. D Findlay said that if everyone got 1 new member, that would help considerably. £30 minimum fee with £20 for students and £10 for juniors. Proposed by A Borwell and seconded by P Walsh.

G Weir proposed £50 as a one off payment or £5 per month by Standing Order. The concession rate would be £25 as a one off payment. Seconded by A. Woodcock. A vote was taken with 2 votes for the counter proposal and 7 votes for the proposal. The proposal was carried.

Election of Office Bearers:
Mrs Chalmers said that we needed Committee members to be pro-active and felt that Frank as Vice President, had not been as committed this past couple of years. He had given a lot to the Club since joining but he did not have as much time now as he did in earlier years. Nominations were as follows:


President
Vice President
Secretary
Treasurer

Press Officer
Competition Sec
Auditor
Ordinary Members

Nomination
J. Anderson
D. Findlay
J. Chalmers
G. Wier
A. Borwell
J. Robertson Jnr
A. Dawson
G. Wier
G. Robertson
E. Spencer
F. Stevenson
A. Woodcock
P. Walsh

Proposer
A. Borwell
J. Chalmers
A. Woodcock
Declined
J. Chalmers
J. Anderson
A. Borwell
J. Chalmers
A. Borwell
A. Borwell
A. Borwell
A. Borwell
Declined


Seconder
D. Findlay
J. Anderson
R. Noble

J. Anderson
J. Chlamers
R. Noble
D. Findlay
D. Findlay
D. Findlay
D. Findlay
D. Findlay

Selection of Teams: This was deferred until just before the start of the new season. Proposed by J Anderson and seconded by J Chalmers. The committee would decide who would be team captains.
Prizegiving: To be carried out at pre season meeting

AOCB: J Chalmers is to confirm with the church that it will be in order to gain access to the hall at 6.30 pm for junior coaching, at no extra cost to the Club. She said that a friend of hers has a free function suite which we could use during the summer for meetings, events. A Borwell suggested that we hold a one day Allegro perhaps in the David Lloyd centre. J Chalmers said that it costs £75 per day. R Noble pointed out that there would be a charge for tables etc. on top of that.

A Borwell produced a list of proposals for next season. Discussion followed and J Anderson said that we should accept Alan’s programme. Seconded by D Findlay. When the Committee meet pre season they can also discuss how to get schools involved. Alan suggested approaching Caring for Kids to help with funding for juniors. P Walsh thanked Alan for his work.

Alan had also made enquiries about a banner to put on the railings at the church. He will donate this. J Chalmers said that we also need to get rid of the old website now that the new one is up and running. J Anderson told everyone about the new site and a vote of thanks was given to Paul Shafi, who did all the work in setting this up.

The posters would have to be updated with the website added on. Distribution to be agreed. G Robertson suggested that we try to approach the Polish community and he would be willing to help. J Chalmers is to look through P Walsh’s book to add extracts to the website. G Weir pointed out that there are extracts on Chess Scotland site.

It was agreed to hold meetings on the first Tuesday of each month at Alisons, starting next week. The next committee meeting would be 4th August.
The meeting closed at 9.45 pm.